Add local data
Learn how to add local data, such as call numbers, within the simplified cataloging interface in WorldShare Record Manager.
Overview
Local data allows you to add your institution-specific data to a bibliographic record. Local data includes call numbers, locations, notes and more.
Add local data
- From a bibliographic record, click on the Add Local Data button.
- The Add Local Data pop-up screen appears.
- Click in the data entry boxes to add local data.
- When you are finished adding data, click Set Holdings and Export if you have not already set a holding on the record.
Or
Select Send to if you have already set a holding on the record, and choose one of the following:- Export list
- Label print list
- Local System (via TCP/IP)
Details on record fields (data entry boxes)
See the table below for more information on record fields.
Label on Add Local Data screen | MARC field and subfield | ||
---|---|---|---|
OCLC Holding Library Code | 049 $a | ||
Purchase Price | 541 $h | ||
Call Number Type | Call Number Type: Dewey (092) | Call Number Class | 092 $a |
Item Number/Cutter | 092 $b | ||
Call Number Type: LC (090) | Call Number Class | 090 $a | |
Item Number/Cutter | 090 $b | ||
Call Number Type: NLM (092) | Call Number Class | 096 $a | |
Item Number/Cutter | 096 $b | ||
Call Number Type: Local (099) | Call Number Class | 099 $a | |
Item Number/Cutter | 099 $b | ||
Ort | Ort | 852 $a | |
Sub-location | 852 $b | ||
Shelving Location | 852 $c | ||
Classification Part | 852 $h | ||
Item Part/Cutter | 852 $i | ||
Shelving Control Number | 852 $j | ||
Call Number Prefix | 852 $k | ||
Barcode/Piece Designation | 852 $p | ||
Copy Number | 852 $t | ||
Public Note | 852 $z | ||
Notes | General Note | 500 $a | |
Local Note | 590 $a | ||
Study Program Information | 526 | ||
Reading Program |
|
||
Program Name | 526 $a | ||
Interest Level | 526 $b | ||
Reading Level | 526 $c | ||
Title Point Value | 526 $d | ||
Display Text | 526 $i | ||
Nonpublic Note | 526 $x | ||
Public Note | 526 $z | ||
Summary | 520 | ||
Summary | 1st indicator value blank | ||
Subject | 1st indicator value 0 | ||
Review | 1st indicator value 1 | ||
Scope and Content | 1st indicator value 2 | ||
Abstract | 1st indicator value 3 | ||
Content Advice | 1st indicator value 4 | ||
No Display Constant Generated | 1st indicator value 8 | ||
Summary etc. | 520 $a | ||
Target Audience | 521 | ||
Audience | 1st indicator value blank | ||
Reading Grade Level | 1st indicator value 0 | ||
Interest Age Level | 1st indicator value 1 | ||
Interest Grade Level | 1st indicator value 2 | ||
Special Audience Characteristic | 1st indicator value 3 | ||
Motivation Interest Level | 1st indicator value 4 | ||
No Display Constant Generated | 1st indicator value 8 | ||
Target Audience Note | 521 $a | ||
Source | 521 $b |
When you need more information on a field or detailed guidance on data entry, you can also click the hyperlinked name of the desired field within the user interface. A new browser window opens to display the section from OCLC Bibliographic Formats and Standards that describes the selected field and explains its use.
Add a location or note field
- To add an additional set of Location or Note fields, use Add button (
).
- To remove a set of Location of Note fields, use the Remove button (
).
Call number entry
You can enter a Dewey call number, Library of Congress call number, a National Library of Medicine call number, or a local call number in records.
- Choose the type of call number you'd like to enter from the Call Number Type drop-down list.
- Dewey
- Library of Congress
- National Library of Medicine
- Local call numbers
- Place the cursor in Call Number Class. Type the class part of the call number.
- Place the cursor in Item Number/Cutter. Type the Cutter part of the call number.