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Add multiple items

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Find information about adding multiple files from a directory using the Project Client.

Use Add Multiple Files if you have multiple files in one directory to add. When using this function, you specify the directory and CONTENTdm adds all files from that directory to the project spreadsheet. All files are added, regardless of the file type.

 Note: The recommended maximum number of items in a project is 10,000. To maintain acceptable upload times, no more than 10,000 items should be uploaded to the approval queue at any one time.

Important notes about adding multiple items

  • If you are adding files that have custom thumbnails, see Use custom thumbnails.
  • When adding items that have metadata in common, it is recommended that you consider setting and using metadata templates, before adding multiple items. Metadata templates enable you to replicate descriptive or administrative metadata.
  • To add data from another database, see Data from another database.
  • To add metadata without associated items, see Metadata only.
  • To import multiple files with full resolution or archival quality images, see Add full resolution images.

Add multiple items from a directory

  1. Navigate to the Home tab or Project tab.
  2. On the left task pane under Common Tasks, click Add Multiple Items. The Add Multiple Items wizard opens
  3. Select Import from a directory.
    1. To import files using a tab-delimited text file, see Multiple files with tab-delimited text.
  4. Click Browse to select the directory containing the files you wish to import. Click OK and then click Next.
  5. Select whether to generate display images.
    1. For more information on working with full resolution files and display images, see Add full resolution images.
  6. Optional. To change display image settings, click Image Options.
  7. Click Next. The Confirm Settings screen displays.
  8. Review the settings and then click Add Items.
  9. A progress screen displays as the items are processed. When complete, a summary screen displays the summary and any errors or warnings.
  10. Click Close. The items are displayed in the project spreadsheet.

 Note: The original files remain in the current location. Copies are added to the project spreadsheet.

See Enter metadata for more information on adding item metadata and establishing image copyright settings.