OCLC Usage Statistics for Cataloging helps you monitor use of Connexion client, and Z39.50 Cataloging and Metadata Collections to determine which activities users perform most often.
Here are some examples of how you might apply the information provided in cataloging reports:
Note: Information about Record Manager is not included in cataloging reports. For Record Manager reports, see Metadata reports in WorldShare Reports.
Report | Description |
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Group report | Available to all authorizations for all institutions that share a group catalog. Reports activity performed by all institutions that are group members. |
Institution report | Available to all authorizations within an institution. Reports activity performed by all authorizations associated with a specific institution. |
Authorization report | Each authorization-specific report is available to all other authorizations within the same institution. Reports activity performed using a specific authorization. |
WorldCat Searches | Statistics for each time a user does a WorldCat search command. |
WorldCat Browses | Statistics for each time a user does a WorldCat browse command. |
Update Existing WorldCat records | Statistics for each time a user uses the Update Holdings command on a record they retrieved from WorldCat. It sets holdings on the record. |
Update New WorldCat records | Statistics for each time a user uses the Update Holdings command on a workform to add a new record to WorldCat and set holdings. |
Produce Existing WorldCat records | Statistics for each time a user uses the Produce and Update Holdings command on a record they retrieved from WorldCat. It sets holdings and creates a record for cards or accessions list, if they are profiled for those items. |
Produce New WorldCat records | Statistics for each time a user uses the Produce and Update Holdings command on a workform to add a new record to WorldCat. It sets holdings and creates a record for cards or accessions list, if they are profiled for those items. |
The following points apply to all cataloging reports:
Note: Does not apply to WorldShare Collection Manager Reports.
If an institution or authorization uses only one interface, Connexion client or Z39.50 Cataloging, no usage report is produced for the unused interface. Usage reports include categories of actions or searches only if that activity was performed during the reporting period. However, All Commands reports include all items, some of which may show zero activity.
Term | Definition |
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WorldCat Replaces | Users have certain privileges to make changes to records in the WorldCat database. The stat for this one is triggered when they use the Replace Record, Replace and Update Holdings or the Replace and Add Institution Record commands on a WorldCat record that they have edited. |
WorldCat Exports | This stat is triggered when a user uses the Export record command on a record that they have pulled from WorldCat. It can be an action one by one or through batch processing in the Connexion Client. If a user is logged into Connexion, it registers the stat immediately. If a Connexion Client user is using batch processing offline to export records from a local file, the client reports the stats the next time the user logs in. |
Display Holdings | This is a way for users to see which other institutions have their holdings set on a record that is currently being displayed. This stat is triggered when the user issues a command in Connexion to view other libraries’ holdings. |
Delete Holdings |
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WorldCat Searches | Stat for each time a user does a WorldCat Search command. |
WorldCat Browsers | Stat for each time a user does a WorldCat Browse command. |
Update Existing WorldCat Records | Stat for each time a user uses the Update Holdings command on a record that they retrieved from WorldCat. It sets holdings on the record. |
Update New WorldCat Records | Stat for each time the user uses the Update Holdings command on a workform to add a new record to WorldCat and set holdings. |
Produce Existing WorldCat Records | Stat for each time a user uses the Produce and Update Holdings command on a record they retrieved from WorldCat. It sets holdings and creates a record for cards or accessions list if they are profiled for those items. |
Produce New WorldCat Records | Stat for each time the user uses the Produce command on a workform to add a new record to WorldCat. It sets holdings and creates a record for cards or accessions list if they are profiled for those items. |
Reports will be available via email. When your first report is available, you will get an email from Usage_Statistics@oclc.org with the subject field: "The report [name of report] you requested for [YYYYMMDD]." Reports are also available in the OCLC Usage Statistics Portal and they are identical to the reports that come by email. See how to Access emailed reports in the OCLC Usage Statistics Portal.
If you have not configured email reports, see Institution settings, Reports for instructions.
Navigate to the reports
Click on Cataloging and expand the WorldShare Collection Manager accordion.
Find details about the content of the reports
See the following pages: