2021 AskQC office hours
Note: See AskQC office hour URLs for a list of all URLs shared during AskQC office hours.
January 2021 :: More on 5xx fields
Description
Jay Weitz and Hayley Moreno presented on MARC 5xx fields. The fields covered in this presentation were the “optional” for full level records that include fields 505, 506, 507, 510, 514, 516, 520, 521, 522, 524, 530, 535, 536, 539, 540, 541, 542, 544, 552, 556, 561, 562, 563, 565, 567, 581, 583, 584, 585, 586. It was noted that although 545 was recently changed to be an optional note, it was already covered in the November session and as such would not be covered again.
URLs mentioned during the presentation:
February 2021 :: 7xx linking fields
Description
Robin Six and Charlene Morrison presented on MARC 7xx linking fields. Fields covered were the general linking fields 765, 767, 773, 774, 775, 776, 777, 786, and 787; and the continuing resource specific fields 760, 762, 770, 772, 780, and 785. There was also a brief review of Connexion and Record Manager's ability to automatically generate linked entry fields from cited records.
URLs mentioned during the presentation:
- BFAS 5xx Fields
- 7xx fields
- Record Manager Community Insights: Making the Switch to Record Manager
- CCM Module 14. Linking relationships (Fields 765-787, 580)
- BFAS Online Resources
- BFAS Electronic Resources
- BFAS 534 Original Version Note (R)
- BFAS 775 Other Edition Entry (R)
- BFAS Offprints and Detached Copies
- BFAS "In" Analytics
- PCC Standing Committee on Training (SCT): Training Manual for Applying Relationship Designators in Bibliographic Records
- OCLC cataloging application comparison
March 2021 :: PCC and OCLC
Description
Cynthia Whitacre, Luanne Goodson, and Robert Bremer presented on the relationship between PCC and OCLC, the various PCC committees and the work that they do, and how to join.
URLs mentioned during the presentation:
April 2021 :: Local data in WorldCat records
Description
Hayley Moreno and Robin Six discussed how members can keep their local data out of the shared bibliographic record, by either using other types of locally maintained records or in fields not retained in the WorldCat record. Joining them during the Question & Answer section were Robert Bremer and Bryan Baldus.
URLs mentioned during the presentation:
- About local bibliographic data
- BFAS 3.4 Local Information in Records
- BFAS 5.2 Member Capabilities
- Brief guidelines for editing and replacing WorldCat records
- LBD Fields
- MARC 21 Format for Holdings Data
- OCLC local holdings records
- OCLC-MARC local holdings format and standards
- Virtual AskQC Office Hours
- Work with local bibliographic data
- WorldCat Discovery release notes, March 2021
- WorldCat Holdings
- WorldShare Record Manager training - includes Local Holdings Records training
- BFAS 856 has an element about DOI
- My Files reports
- About query collections
- https://www.oclc.org/community/discovery/events/item-details-configuration.en.html
May 2021 :: All things authorities
Description
Bryan Baldus highlighted the various authority files that are hosted by OCLC, including the source, a description, the number of records (as of April 2020), and other general information about each file.
Nathan Putnam described the functionality within the authority files including Controlling headings, heading enrichment service within Record Manager, the controlling and enrichment retrospective, exporting URIs in bibliographic records, and OCLC help resources related to authority files.
URLs mentioned during the presentation:
- Bibliographic Formats and Standards (BFAS) 5.2.1, General Guidelines
- Export MARC 21 records in Record Manager
- Cataloging Community Center
- Connexion Client Documentation (Exporting)
- Library of Congress Linked Data Service
- OCLC Community Center Enhancements, Collection Manager
- OCLC Cataloging and Metadata Subscription
- OCLC Cataloging Community Session, June 2021 Registration Link
- Program for Cooperative Cataloging
- searchFAST
- WorldShare Record Manager Ordering (oc.lc/getrm)
June 2021 :: Evolution of a WorldCat record
Description
Laura Ramsey and Shanna Griffith presented: Evolution of a WorldCat record. This presentation covered how many OCLC processes work, such as matching, merging, and field transfer, just to name a few, and how this information will be presented in the new comprehensive documentation that will serve as a resource to provide answers to processing questions that we get. This documentation will be publicly available later this year in a centralized location on the OCLC help site.
URLs mentioned during the presentation:
August 2021 :: Medley of popular topics
Description
Popular topics gleaned from previous AskQC VAOH included brief takes on authorities by Charlene Morrison, controlling headings by Bryan Baldus, and non-Latin script in WorldCat records by Cynthia Whitacre. Also presenting was Jay Weitz who discussed Duplicate Detection and Resolution (DDR), and Shanna Griffith who covered Faceted Application of Subject Terminology (FAST). All the topics presented are from frequently asked questions received in the past.
URLs mentioned during the presentation:
- The NACO FTP Process: Authority Distribution
- MARC Code Lists for Organizations
- NACO Contacts and Directories
- Authorities Format and Indexes: Available authority files
- MARC21 Bibliographic Appendix D - Multiscript Records - OCLC uses Model A
- BabelStone: Unicode: What Unicode character is this?
- Joel Hahn's Macros for the Connexion Client: CvtDiacritics
- When to Input a New Record, Bibliographic Formats and Standards (oc.lc/bfas) Chapter 4
- Searching WorldCat Indexes (oc.lc/indexes), specifically the section on Material Type Names and Codes
- Cataloging Defensively series
- Cataloging Defensively with Edition Statements: February 2018 Virtual AskQC office hours
- searchFAST
September 2021 :: The complexities of field transfer
Description
Laura Ramsey and Shanna Griffith presented on field transfer, which is the copying or transfer of select bibliographic data from a duplicate record into the retained record during merging. They discussed these transfers in the contexts of both manual merges and automated merges through the Duplicate Detection and Resolution (DDR) process.
URLs mentioned during the presentation:
- Data sync processing (oc.lc/data-sync-processing)
- Matching to records in WorldCat
- Bibliographic Formats and Standards (BFAS) 5, Quality Assurance
October 2021 :: Getting a fix on fixed field elements
Description
Cynthia Whitacre, Jay Weitz, Hayley Moreno, and Charlene Morrison explained usage of fixed fields common to most or all bibliographic formats, with a future presentation planned for fixed fields limited to specific formats. This presentation covered leader elements, as well as 001, 005, 006, and 008 fields, describing data such as encoding level, language codes, and dates.
URLs mentioned during the presentation:
- Fixed Field (BFAS)
- Leader (Library of Congress MARC 21 Format)
- 00X Control Fields (Library of Congress MARC 21 Format)
- GPub: Government Publication (BFAS)
- Bibliographic Formats and Standards, 5.2.2 Editing capabilities for non-PCC records
- DtSt: Type of Date/Publication Status (BFAS)
- Dates: Date 1 and Date 2 (BFAS)
- ELvl: Encoding Level (BFAS)
- 040 Cataloging Source (BFAS)
- 264 Production, Publication, Distribution, Manufacture, and Copyright Notice (BFAS)
- 041 Language Code (BFAS)
- Bibliographic Formats and Standards, 2.6 Language of Cataloging
- Matching to records in WorldCat (OCLC Help)
- When to Input a New Record (BFAS)
- MRec: Modified Record (BFAS)
- Connexion client Help
November 2021 :: Cataloging children's materials
Description
Bryan Baldus, Alex Kyrios, and guest speaker, Michele Zwierski, one of the editor's of the new 6th edition of Cataloging Correctly for Kids, presented an overview on cataloging children's materials that covered classification, the use of subject headings, and general cataloging principles for children's materials.
The recent changes to the 'juvenile films' subject headings were also highlighted during the presentation. The Library of Congress has not yet updated the related instructions in other portions of the SHM, so there is a conflict between what is said in H1095 vs. H2230 (Visual Materials and Non-Music Sound Recordings):
For the headings with "Juvenile films", "Juvenile sound recordings", and "Juvenile software", until August 2021, the resource to which those have been assigned may have been either fictional or non-fiction. In August 2021, the Library of Congress updated Subject Headings Manual (SHM) H1095 "Free-Floating Subdivision" to reflect the revised definitions found in the form subdivision records for "Juvenile films", which is now used for "nonfiction films produced especially for children", and for "Juvenile drama", which is now used "as a form subdivision under names of countries, cities, etc., names of individual persons and corporate bodies, and under classes of persons, ethnic groups, names of deities and mythological or legendary figures, individual and groups of fictitious and legendary characters, and topical headings for fiction films produced especially for children."