Add a Shared Print commitment to a LHR

 Note: This workflow applies only to those libraries participating in the Shared Print Registration Service.

A Shared Print flag and retention statement can be added to a LHR for titles in your collection that you are committing to retain. 

You can view if a LHR is part of a Shared Print commitment by checking the Shared Print column in the LHR MARC21 editor or the LHR text-view editor for an individual copy. To display this column, enable the following User Preferences:

• Working with Records > LHRs > Display Information in Records > Shared Print
• Searching - Basic > Local Holdings Records > Display Information in Search Results > Shared Print

For more information, see Record Manager user preferences.

1. Sign in to Record Manager.
2. Navigate to the Local Holdings Record you would like to add the Shared Print Commitment to, or derive a Local Holdings Record if one does not yet exist.
3. Within the LHR, select Record > Shared Print Commitment > Add. A 583 $a field with a retention commitment and subfields $c, $d, and $f populated is added to the LHR.
4. (Optional) Update the 583 field as needed if updating your retention commitment.
   • 583 $c Start date of your retention commitment (required)
   • 583 $d Expiration date of your retention commitment (required)
   • 583 $f Archiving Program Name (required)
   • 583 $j Site of Action (optional)
   • 583 $u URL to Documentation for Archiving Program (optional)
   • 583 $z Public note (optional)
   • 583 $5 Archiving Institution (optional)
5. (Optional) Remove fields 876 or 852 $h and $i if they are not applicable.
6. Click Save to complete the addition of the Shared Print flag.

    Note: If you attempt to delete a LHR with a Shared Print commitment, the system will display a second confirmation pop-up after you select Delete.