About default bibliographic constant data

Overview

• Online default constant data
  • One default constant data record is associated with each Connexion authorization during each session.
  • If multiple people at your institution share the same authorization, you also share one default bibliographic constant data.
  • If one person changes the default constant data, the new default is set for all people who share the authorization.
• Local default constant data
  • You can create as many local constant data files as you need to accommodate the needs of different staff people. However, if you share a local file:
    • Each file can have only one designated default constant data record.
    • If multiple people share the same local file, you also share one default constant data.
    • If one person changes the default constant data, the new default is set for all people who share the local file.
    • To maintain different default constant data, staff members can use separate local constant data files.
• You can set any constant data record as your default bibliographic constant data (Edit > Constant Data > Online [or Local] > Set as Default).
• You can edit your default bibliographic constant data or change the default to another record any time.
• The advantage of using default constant data is that you can apply data you use often to a bibliographic record you are editing without having to search for the constant data record first.

Ways to apply constant data

You can apply online or local constant data several ways using Edit > Constant Data commands on either the Online submenu or the Local submenu:

• Apply default - If you have set a default constant data record, select the fields you want to apply (fixed, variable, or both), you can apply the default to records with a single command.
  
  Or apply the default to:
  • Imported records - Applies local default constant data (see Import bibliographic records)
  • Records retrieved via batch searching - Applies online default constant data if you import to the online save file or applies the local default if you import to the local save file (see Run batch processing)
• Apply by name - Enter the name of the constant data record you want to apply and select the fields to apply (fixed, variable, or both).
• Apply from a list - Retrieve a list of constant data records, select a record you want to apply, select the fields to apply (fixed, variable, or both), and apply from the list.

 Caution: The client gives you the option to apply fixed or variable fields or both.