Print a DDC class number and add a Cutter number to a label

Overview

• The Dewey Decimal Call Number appears in field 082 of a record if the Library of Congress or another library assigned one.
• If your OCLC authorization number is set up to use the Dewey classification scheme, an empty field 092 (Locally Assigned Dewey Call Number) is inserted when you retrieve a record from WorldCat or the online bibliographic save file.
• When you take an action on the record (send a command to the system), such as Update or Validate, the client moves the data in 082 ‡a to the 092 field.
• To complete the Dewey call number, you can enter an item number (Cutter number) in 092 ‡b or use one of the OCLC Dewey Cutter macros provided with the client to determine a Cutter number and insert it in 092 ‡b automatically.
• The OCLC Four-Figure Cutter Tables are revised and expanded versions of:
  • Cutter Three-Figure Author Table
  • Cutter-Sanborn Three-Figure Author Table

The table expansions balance the distribution of main entries over the Cutter table entries and minimize conflicts between similar names. The expanded OCLC Four- Figure Cutter Tables are compatible with the existing two-figure or three-figure schemes.

Assign keystrokes to run the Dewey macro

To run the Dewey Cutter macro, you must assign a keystroke shortcut. Assign a shortcut key to the macro your library uses: the Cutter Four-Figure Author Table (supplies single letter with numbers) or for the Cutter-Sanborn Four-Figure Author Table (supplies two letters with numbers):

1. Navigate to Tools > Keymaps or press <Ctrl><T><K>.
2. Under Display Commands for Category, select Macro.
3. In the Macros list, click the plus sign (+) next to Dewey (macro book).
4. Select the FourFig macro or the Sanborn macro*, then place the cursor in the Press New Shortcut Key field and press the keys you want to assign to run the macro.

    Note: The FourFig macro uses the Cutter Four-Figure Table, and the Sanborn macro uses the Cutter-Sanborn Four-Figure Table. See more about which table to use below.

5. Click Assign.
6. When finished, click OK or press <Enter> to close the dialog.

See Customize keystroke shortcuts for additional, general information about assigning and using keystroke shortcuts for actions in the client.

Prepare and print Dewey call number

To print the Dewey classification number from the 082 ‡a and add an item number or use the Dewey Cutter macro to automatically add an item number:

1. With a bibliographic record displayed, add, verify, or edit a Dewey classification number in field 082 ‡a.
2. In field 092, leave subfield a blank. In ‡b, type the item number for the call number area.
   
    Note: A comma-space in Dewey call number data inserts a line break. The client deletes the comma and moves data following the space to the next line. See Label formats for more information.
   Or
   Use a Dewey cutter macro to automatically assign a Dewey Cutter number and insert the number in 092 ‡b. To base the Cutter number on the main entry, press the shortcut keystroke you assigned for the type of Cutter number you want (Cutter table or Cutter-Sanborn table).
   
   Result: The Dewey Cutter macro identifies the main entry, looks up the Cutter number in the selected Cutter table, and inserts the Cutter number in 092 ‡b.
   Or
   To base the Cutter number on text selected in the record:
   1. Highlight the text in the record.
   2. Press the shortcut key you assigned for the type of Cutter number you want.
   3. When asked if you want to continue Manual Cuttering:
      • Click Yes for a Cutter number based on the highlighted text. The Dewey Cutter macro looks up the Cutter number in the selected Cutter table, and inserts the Cutter number in 092 ‡b.
      • Click No for a Cutter number based on the main entry.
3. Complete any other editing in the record.
4. Click View > Label, click the View Label button (), or press <F10>.
5. In the Label dialog, check the label content, edit if needed and, when ready to print the label, click Print.

Which OCLC Cutter table should you use?

Select a table based on your existing Cutter numbers:

• Use the Cutter-Sanborn Four-Figure Table (Sanborn macro) if your library's existing cutter numbers include only a single letter with numbers.
  Examples:
  • Adams, John: A2145 
  • Adams, Ruth: A2169
  • United States. Dept. of the Interior: U5864
• Use the Cutter Four-Figure Table (FourFig macro) if your library's existing cutter numbers include two letters with numbers.
  Examples:
  • Adams, John: Ad185
  • Adams, Ruth: Ad194
  • United States. Dept. of the Interior: Un365