Optional bibliographic record export options

Display a temporary report after immediate export

Set an option to display a temporary report showing results, including any Dublin Core mapping errors (if you have the Dublin Core export option selected), when you export records immediately:

1. Navigate to Tools > Options.
2. Select the Display Report for Immediate Export Results check box.
   
   Default: Check box is deselected. The client does not display a report.
   
    Caution:
   • If you want to keep data in the Export Results report, you must print or copy and paste data into another application before you close the report. The client does not save the report.
   • If you export records in MARC 21, have validation options for export set to Basic or Full in Tools > Options > Export (default: None), and validation errors occur, the list of errors opens behind the temporary report of results. Move or close the report window to see the validation errors.

The temporary report shows:

• The path and file name of the export destination
• Report start time
• Record standard and character set selected for bibliographic and authority record export (only MARC-21 is available for authority records)
• Number of bibliographic and authority records successfully exported
• Any Dublin Core mapping errors (bibliographic records only)

For each element of a record mapped incorrectly, the report table shows the OCLC record number, location, element ID, and mapping error.

• Location - The location indicates which field (v), indicator (i), and subfield (s) did not map (e.g., 245:7/h:5 (h represents $h). This error shows that data did not map to $h.
  • No indicators are mapped to Dublin Core.
  • If the entire variable field did not map, all subfields are listed.
  • Ignore other data such as colon (:) followed by a number (e.g., ed: or ex:).
• Element ID - Ignore data in the element ID.
• Mapping error - The mapping error indicates whether the mapping failed or was incorrect.

Display a warning before exporting bibliographic records that include unlinked non-Latin script fields

Some local systems may not display non-Latin script data in parallel but unlinked fields in exported records. If this is a problem in your local system, set an option for a warning:

1. Navigate to Tools > Options.
2. Select the Warn before exporting bibliographic records that include unlinked non-Latin script fields check box.
   
   Default: Check box is deselected. The client does not display a warning.

When the check box is selected:

• If you get the warning when you export a single record, click Yes to continue exporting or No to stop.
• If you get the warning when you export multiple records selected in a list or when you mark records in the local file for batch export, click Yes to continue, click No to skip the record with unlinked fields and then continue, or click Cancel to stop the process.

Enable export of workforms

This option supports vendor creation of records to be loaded into WorldCat. Since some library local systems may not support incoming workforms, the client does not export workforms by default; you must set the option. The option applies to all online and local save file types (bibliographic and authority). Workforms are new records that have not been added to WorldCat and therefore do not have OCLC control numbers.

1. Navigate to Tools > Options.
2. Select the Allow export of workforms check box.
3. Click OK when you are finished setting all Export options.
   
   Default: Check box is selected. The Export command is disabled for a displayed workform, or you are prevented from exporting any workforms selected in a list.

When the check box is selected:

• If the option is selected, the Export command is enabled for a displayed workform in an online or local save file, or for selected records in a save file list that include workforms.
• If the option is not selected, the Export command is disabled for a displayed workform in an online or local save file. The Export command is enabled for selected records in a list that include workforms. However, when you export, you receive the following error message: Action not valid for record [save file number].
  
  You must deselect workforms to export.