When completing certain actions in WorldShare Acquisitions you can notify the vendor by sending them an EDIFACT message using secure FTP (SFTP or FTPS) or email. FTP is the preferred method. Depending on the vendor you are working with, you can use EDIFACT messages to do the following:
Notes about EDIFACT messages:
You must follow the instructions below before using either EDIFACT messaging method. You have to:
Once your settings are configured, you can send an EDIFACT message to a vendor when taking the following actions:
Before you begin configuration, you must contact the vendor in order to determine the correct EDIFACT notification settings:
The following workflow applies to sending EDIFACT messages via both email and secure FTP. Steps that only apply to one delivery method are identified.
Identifier Type | Qualifier used in EDIFACT message | Action |
---|---|---|
SAN |
31B Example: {UNB Vendor Identifier SAN}::31B |
|
GLN |
UNB: 014 NAD: 9 Example: {UNB Vendor Identifier GLN}:014 Example: {NAD Vendor Identifier GLN}:9 |
|
ISIL |
92 Example: {UNB Vendor Identifier ISIL}:92 |
|
Local Vendor ID |
92 Example: {UNB Vendor Identifier Local Vendor Number}:92 |
The Local Vendor Number is assigned by the system. To view your vendor number, click the Local Identifiers accordion. |
Vendor-supplied ID |
91 Example: {UNB Vendor Identifier Vendor Supplied Number}:91 |
Enter the identifier in the text field that appears on the right. |
Library-supplied ID |
92 Example: {UNB Vendor Identifier Library Supplied Number}:92 |
Enter the identifier in the text field that appears on the right. |
Identifier Type | Qualifier used in EDIFACT message | Action |
---|---|---|
SAN |
31B Example: {UNB Library Identifier SAN}::31B |
See Step 3: Add library identifiers in OCLC Service Configuration. |
GLN |
UNB: 014 NAD: 9 Example: {UNB Library Identifier GLN}:014 Example: {NAD Library Identifier GLN}:9 |
See Step 3: Add library identifiers in OCLC Service Configuration. |
ISIL |
92 Example: {UNB Library Identifier ISIL}:92 |
See Step 3: Add library identifiers in OCLC Service Configuration. |
WorldCat Registry ID |
92 Example: {UNB Vendor Identifier WorldCat Registry ID}:92 |
The WorldCat Registry ID is an identifier in the form of a running number which is assigned to all libraries and other cultural institutions within the WorldCat Registry. To view your WorldCat Registry ID, log into OCLC Service Configuration, and click WorldCat Registry > Identifiers. |
Vendor-supplied ID |
91 Example: {UNB Vendor Identifier Vendor Supplied Number}:91 |
Enter the identifier in the text field that appears on the right. |
Library-supplied ID |
92 Example: {UNB Vendor Identifier Library Supplied Number}:92 |
Enter the identifier in the text field that appears on the right. |
If your UNB Library Identifier or NAD Library Identifier is a SAN, GLN, or ISIL, you must configure your library identification in OCLC Service Configuration.