View and use item records
Overview
You can add items (single, multi-part, and serial) to your holdings on the Copies screen.
receive the item in Acquisitions first. After you receive the item in Acquisitions:
Note: If you have ordered a single-part monograph, multi-part monograph, or serial using WorldShare Acquisitions, you should- The local holdings record is created for single-part monographs.
- You will need to follow the procedures below in order to add holdings for multi-part monographs and serials.
Open the Copies screen
Single-part items
To add a single-part item:
Multi-part items
Serials
A serial is a publication issued in successive parts and continued indefinitely, such as periodicals. A subscription is composed of parts called items.
Add copies, Holdings view, and Copies view
- On the Copies screen, in the upper right corner, click Add Copy.
- On the Add New Copy screen, fill in the fields.
- Click Add copy. The screen displays the information you entered.
Unrecognized Shelving Location error
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in the OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.
Holdings view
Lists item-level holdings (items are the parts that make up the subscription). Each item has a barcode.
Copies view
The Copies area lists basic information about the subscription (branch, call number). The Holdings for Selected Copy area lists brief information about the items in the subscription (enumeration and chronology, if relevant, and barcode).