MARC or XML export from Amlib

Check your Marc Export Settings

Before using Marc Export for the first time, you must check that the appropriate mapping has been done for Marc Export. This only needs to be done once.

1. In Amlib navigate to Main > Authorities > Authorities – the Authorities screen will open
2. Select Application > MarcItemDefs - the Marc Import Definitions window will open
3. Click on the Export Items tab
   
    

    Note: This table is used to set the parameters for the Export Items. To complete an export it is necessary to enter as least one MARC tag in this screen (the barcode field is mandatory), though it is preferable to add far more.

   
   Exactly which fields you choose to include in your Export can vary depending on your purpose for exporting and which system the records will be imported into. Below is one common example.
   
   These tags do DO NOT need to exist in Amlib, you are simply defining which tags the systems is going to output this information to.
4. Enter the Marc Tags and Subfields that you wish to export against the Descriptions

    Note: It is not possible to Delete lines. If the option is not required then do not enter any details in the row

To export Catalogue records in MARC format:

1. Create a Saved File in the Authority, Catalogue or Stockitem module. If instructions are required for this, the Content Portal or contact Amlib Support
2. Go to Main > Authorities > Authorities – the Authorities window will display
3. Select Application > MarcExport – the Marc Export window will display
4. Choose the Marc Export type: select one of the following options:
   

   CHOICE	EXPLANATION	FILE TYPE
   Authority Export from Authority File	See and See Also References	Authority File
   Bibliographic Export from Catalogue File	Catalogue records	Catalogue File
   Bibliographic Export from Stockitem File	Stockitem records	Stockitem File

5. Change any options specific to the selected export type:
   
   
   The Options vary according to the MARC Export type chosen.

   MARC EXPORT TYPE	OPTION	COMMENT
   Authority Export	Write each MARC record on a separate line in the Export file	It is recommended that each MARC record is exported on a separate line
   Bibliographic Export from a Catalogue File	Export all Stockitems attached to each Catalog: Stockitem data is exported for all Stockitems attached to the Catalogue. The Stockitem Fields that correspond to the MarcItemDefs - Export options are included (e.g. Barcode may export to Tag 910, Form to Tag 915, Stats Code to Tag 935, Location to Tag 920	Tick the Value box if required
   	Export the Cross References for the Authorities in each Catalogue	Tick the Value box if required
   	Write each MARC record on a separate line in the Export file	It is recommended that each MARC record is exported on a separate line
   Bibliographic Export from a Stockitem File Note: Will only display if Marc ItemDefs are defined	Export the Cross References for the Authorities in each Catalogue	Tick the Value box if required
   	Write each MARC record on a separate line in the Export file	It is recommended that each MARC record is exported on a separate line

6. To include the Amlib Catalogue Reference in an exported Catalogue record, enter a Tag No here (in the white box field adjacent the option). This tag is always added to the exported Catalogue record. This will result in another occurrence of this tag number on the exported catalogue record if a tag of this type already exists on the Database record.
7. Select the Saved File to use in the Export: - click on the Saved File... button and select the file you have previously created in the Catalogue, Authority or Stockitem module by highlighting the file and clicking F9 Select
   
8. Choose the File & Folder to save the records in the preferred format – select either MARC or XML (Cats Only)
   

   Description	Description	Example
   MARC format	Standard Machine Readable Records	Used for most standard applications
   XML format (Catalogues Only)	Extensible Markup Language	Used mainly for Web Service applications

   
   MARC Format example:
    

   00515nmm a2200133 a

   450000100080000000800410000803500100004904000150005909900290007424500250010350001530012865000180028185

   6008200299-WL14097-070104b ||| j | eng d-00a10989- aVol 10 N 1- aVIEW ONLINEbVIEW ONLINE-10aOlympics-

   h[website].- aThis CBS website provides information about the history of the Winter Olympics as well as latest news from Turin, Italy, the site of the 2006 event.- 4aWinter sports-4 uhttp://cbs.sportsline.com/olympics/winter/zClick Here to Displayyy subfield

   XML Format – part of record:

   <?xml version="1.0" standalone="yes" ?>
   
   <collection>
   <record>

   <leader>00579nam a2200229</leader>

   <controlfield tag="001">16834392</controlfield>
   
   <datafield tag="019" ind1="1" ind2="">
   
   <subfield code="a">12097026</subfield>

   </datafield>
   
   <datafield tag="019" ind1="" ind2="">
   
   <subfield code="a">95052774</subfield>

   </datafield>
   
   <datafield tag="020" ind1="" ind2="">
   
   <subfield code="a">078940608X</subfield>

   </datafield>
   
   <datafield tag="035" ind1="0" ind2="0">
   
   <subfield code="a">2833</subfield>

   </datafield>
   
   <datafield tag="082" ind1="0" ind2="4">
   
   <subfield code="a">796.48</subfield>

   </datafield>
   
   <datafield tag="099" ind1="" ind2="">
   
   <subfield code="f">Q</subfield>

   <subfield code="a">796.48</subfield>

   <subfield code="b">CHR</subfield>

   </datafield>
   
   <datafield tag="245" ind1="0" ind2="0">
   
   <subfield code="a">Chronicle of the Olympics.</subfield>

9. Click on the Save As... button and enter a file name for the export file
   

10. Click on the Save button
11. Press the F3 Start to export the MARC or XML records The progress of the export will be displayed.

A summary of the export result will also display.